Travel FAQ
 
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How do I get permission to travel to conferences such as the annual Technology Education CTE Joint Conference?

How do I get permission to travel to Technology Student Association (TSA) related events with students?

What are the procedures for having substitute coverage for travel?

What documents do I need to turn in after travel?

How do I submit documents for travel reimbursement?

How long does it take to get paid?

 

 

How do I get permission to travel to annual Technology Education CTE Joint Conference?

  1. Teacher should be teaching Technology Education courses, and be in a "VOC IND ARTS" teaching PAC to qualify for travel expense reimbursement from Technology Education Perkins Funds Grant.
  2. Fill out a Temporary Duty form at your school for school administrator.
  3. A travel memo should be sent from the school principal to the regional superintendent for approval, from region to the School Operations office. This process takes a few weeks, please start the process early and keep track of progress.
  4. Attach the agenda of the conference and CTE Travel Form #1104 to the memo.
  5. Fax a copy of the approved memo to CTE Office, 305-696-9346, with CTE Travel Form 1104 as soon as possible (before the conference.)

Principals need to do electronic travel approval on the Intranet Travel System. Travel will be input after travel memo is fully approved and copy of approved memo is faxed to CTE office. 305-696-9346.

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How do I get permission to travel to TSA related events?

State and national TSA events will be submitted to the District/School Operations Office each year for teacher travel, so schools do not have to submit a travel memo to school operations. However, teachers should follow all district, region and school policies regarding field trips.

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What are procedures for having substitute coverage for CTE conference travel?

A substitute form will be sent to you after travel is approved. You should turn in the substitute form to the clerk who arranges for substitutes, or your administrator.

You must still fill out a Temporary Duty form at your school, and be sure to have lesson plans and instructions available for your substitute.

The school should print out the payroll screen showing the substitute and who they subbed for. That page and the sub form is sent by school mail:

Attn: Tom Cummings

7601 Turner Tech, CTE Office

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What documents do I need to turn in after travel?

Hotel invoice or hotel folio shows teacher name, payment applied and zero balance (not “to be paid” etc.).

Printed mapquest attached if driving to destination. And Sunpass statement or toll receipts if applicable.

Boarding pass and airline ticket paid invoice attached if flew to destination. The district will only reimburse for cost of one piece of luggage (see briefing 13992)

Registration receipt for conference registration (membership dues are not reimbursed).

You do not need to turn in meal receipts, up to $41 per day is reimbursed, based on time of travel departure and return. See Travel manual for details (CTE office will figure out allowable meals.)

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How do I submit documents?

Bring in person to Turner Technical High School, CTE Office

or send by school mail: Attn: Tom Cummings, 7601 Turner Tech, CTE Office

After you send in your expenses, a travel form will be sent to you by fax or email. Sign this form in BLUE ink and send to above address.

Do NOT fax back the signed travel form, this form must have an original signature to turn in to the travel department.

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How long does it take to get paid?

The time varies depending on when the CTE office receives the travel expense documents.

After you sign the final travel form, documentation is organized to submit to the travel office and they usually need two weeks to process the request.

The travel department inputs approved payment and it gets processed for payment like payroll.  Payroll is turned in every two weeks, and you get paid the following week. So it is impossible to predict exactly when, since it depends on the day that the travel dept. approves the payment. For the payroll schedule, go to:  http://payroll.dadeschools.net

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1100 NW 71st Street · Miami Florida 33150 · 305.693.3034 · Fax 305.696.9346