How do I get permission to travel to
conferences such as the
annual Technology Education CTE Joint Conference?
How do I get permission to travel to Technology
Student Association (TSA) related events with students?
What are the procedures for having substitute
coverage for travel?
What documents do I need to turn in after travel?
How do I submit documents for travel
reimbursement?
How long does it take to get paid?
How do I get permission to travel to annual Technology Education
CTE Joint Conference?
-
Teacher
should be teaching Technology Education courses, and be in a
"VOC IND ARTS" teaching PAC to qualify for travel expense
reimbursement from Technology Education Perkins
Funds Grant.
-
Fill out a Temporary Duty form at your school
for school administrator.
-
A travel memo should
be sent from the school principal to the regional superintendent
for approval, from region to the School Operations office. This process
takes a few weeks, please start the process early and keep track of
progress.
-
Attach the
agenda of the conference and CTE Travel Form #1104 to the memo.
-
Fax a copy of
the approved memo to CTE Office, 305-696-9346, with CTE Travel
Form 1104 as soon as possible (before the conference.)
Principals need to do electronic travel approval on the
Intranet Travel System. Travel will be input after travel memo is
fully approved and copy of approved memo is faxed to CTE
office. 305-696-9346.
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How do I get permission to travel to TSA related events?
State and
national TSA events will be submitted to the District/School
Operations Office each year for teacher travel, so
schools do not have to submit a travel memo to school operations.
However, teachers should follow all district, region and school
policies regarding field trips.
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What are procedures for having substitute coverage for CTE
conference travel?
A substitute form
will be sent to you after travel is approved. You should turn in the
substitute form to the clerk who arranges for substitutes, or your
administrator.
You must still
fill out a Temporary Duty form at your school, and be sure to have
lesson plans and instructions available for your substitute.
The school should
print out the payroll screen showing the substitute and who they
subbed for. That page and the sub form is sent by school mail:
Attn: Tom
Cummings
7601 Turner Tech, CTE Office
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What documents do I need to turn in after travel?
Hotel invoice or
hotel folio shows teacher name, payment applied and zero balance (not “to
be paid” etc.).
Printed mapquest
attached if driving to destination. And Sunpass statement or toll
receipts if applicable.
Boarding pass and
airline ticket paid invoice attached if flew to destination.
The district will only reimburse for cost of one piece of luggage
(see briefing 13992)
Registration
receipt for conference registration (membership dues are not
reimbursed).
You do not need
to turn in meal receipts, up to $41 per day is reimbursed, based on time
of travel departure and return. See Travel manual for details
(CTE office will figure out allowable meals.)
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How do I submit documents?
Bring in person
to Turner Technical High School, CTE Office
or send by school
mail: Attn: Tom Cummings, 7601 Turner Tech, CTE Office
After you send in
your expenses, a travel form will be sent to you by fax or email.
Sign this form in BLUE ink and send to above address.
Do NOT fax back
the signed travel form, this form must have an original signature to
turn in to the travel department.
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How long does it take to get paid?
The time varies
depending on when the CTE office receives the travel expense
documents.
After you sign
the final travel form, documentation is organized to submit to the
travel office and they usually need two weeks to process the
request.
The travel
department inputs approved payment and it gets processed for payment
like payroll. Payroll
is turned in every two weeks, and you get paid the following week.
So it is impossible to predict exactly when, since it depends on the
day that the travel dept. approves the payment. For the payroll
schedule, go to: https://payroll.dadeschools.net
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